# Share a OneDrive file or folder & stop sharing

> Share OneDrive files with colleagues or customers, choose between edit and view, pick who a link works for, and take access back later.
>
> Source: https://docs.officeniaga.com/m365-onedrive-share/

To share a file, select it in OneDrive and choose **Share**, then either type the people's email addresses or copy a link. You decide whether they can edit or only view, and you can take access back at any time.

## Choose what people can do

Each share gives people one of these permissions. Pick the lowest one that lets them do their job:

- **Can edit**: they can make any changes and share the file. This is the default when you share with people, so check it every time.
- **Can review**: they can only suggest changes and add comments. This works for Word files.
- **Can view**: they can open and read the file, but cannot change it.
- **Can't download**: they can view the file in the browser, but not download it. People can still take screenshots.

## Share with specific people

This is the safest way to share, because only the people you name can open the file.

1. In [OneDrive](https://m365.cloud.microsoft) on the web, go to **My files**. Select the circle next to the file or folder, then select **Share** in the bar at the top. In File Explorer, right-click the file and choose **Share**.

   *(Screenshot: OneDrive My files with a file ticked and the Share button highlighted)*

2. Type the names or email addresses in **Add a name, group, or email**. If the person is outside your company, OneDrive shows a note under the box.
3. Select the pencil icon on the right and choose **Can edit**, **Can review**, **Can view** or **Can't download**.

   *(Screenshot: Share box with a sample email added and the permission list open, Can view highlighted)*

4. Type a note in **Add a message** if you like, then select **Send**. Each person gets an email with the link.

   *(Screenshot: Share box with a short message and the Send button highlighted)*

## Share from your phone

The OneDrive app on your phone uses the same share box as the web. Follow these steps:

1. In the OneDrive app, open **My files** and tap **...** next to the file, then tap **Share**.

   *(Screenshot: On Android: the OneDrive file menu with the Share button highlighted)*

2. Type the names or email addresses in **Add a name, group, or email**.
3. Tap the pencil next to the box and choose **Can edit**, **Can review**, **Can view** or **Can't download**.

   *(Screenshot: On Android: the OneDrive share box with the permission list open, showing Can edit, Can review, Can view and Can't download)*

4. Tap **Send**, or **Copy link** to paste the link into a chat.

## Share with a link

A link is handy when many people need the file, but anyone who gets it may be able to open it. Choose carefully who the link works for.

1. Open **Share** as above and select the gear next to **Copy link** to open **Link settings**.
2. Under **The link works for**, choose **Anyone** (no sign-in needed), **People in** your company, **Only people with existing access**, or **People you choose**.

   *(Screenshot: Link settings with the four The link works for options highlighted)*

3. Under **More settings**, choose **Can edit**, **Can review**, **Can view** or **Can't download**. For **Anyone** links you can also **Set expiration date** and **Set password**.
4. Select **Apply**, then **Copy link**, and paste it where you need it.

Avoid **Anyone** links for payslips, contracts or customer data.

## Stop sharing

You can remove one person, delete a link, or stop all sharing without deleting the file.

1. Select the file, then select **Details** at the top right. Under **Has access**, select **Manage access**.

   *(Screenshot: Details pane of a file with the Manage access link highlighted)*

2. **Manage Access** has three tabs: **People**, **Groups** and **Links**. Open the tab for the access you want to remove.

   *(Screenshot: Manage Access window with the People, Groups and Links tabs highlighted)*

3. On **People**, change the permission next to a person to remove their access. On **Links**, remove the link you no longer want.
4. To remove everyone at once, select **Stop sharing** if OneDrive offers it.

To see everything you have shared, go to **Shared** > **By you** in OneDrive.

*(Screenshot: OneDrive Shared page with the By you tab highlighted)*

## Team files

OneDrive is for your own work files. For files the whole team owns, use a team's SharePoint site or the files in a Teams channel, so the files stay with the company when staff change. See [SharePoint basics](/m365-sharepoint-basics/).

## Still stuck

WhatsApp our support team at [+60 16-916 3324](https://wa.me/60169163324).

## Common issues

### The Anyone option is greyed out.

Your admin can turn off links that work for anyone, or limit sharing outside the company. Share with the person's email address instead, or ask your admin.

### I sent an edit link but meant view only. Can I change it?

Not on the same link. Remove the link under Manage access on the Links tab, then create a new one with Can view.

### My link stopped working after I moved the file.

Moving a file inside OneDrive can break links you shared earlier. Share the file again from its new place.