# Create an email signature in Outlook for Microsoft 365

> Set up your email signature in new Outlook, Outlook on the web or classic Outlook, and choose whether it goes on new emails, replies or both.
>
> Source: https://docs.officeniaga.com/m365-outlook-signature/

Your email signature is set up in Outlook's settings. In new Outlook and Outlook on the web it is under **Settings** > **Accounts** > **Signatures**; in classic Outlook it is under **File** > **Options** > **Mail** > **Signatures**. Each version keeps its own signature, so set it up in every Outlook you use.

## New Outlook and Outlook on the web

New Outlook for Windows and [Outlook on the web](/m365-outlook-web/) share the same settings, so you only do this once for both.

1. Select **Settings** (the gear icon at the top right).
2. Select **Accounts**, then **Signatures**.
3. Select **+ Add signature** and give it a name, such as `Work`.
4. Type your signature in the box, and format it with the toolbar. To add a logo, use the picture button.
5. Under the default signature options, choose this signature **For New Messages** and, if you want it on replies too, **For Replies/Forwards**.
6. Select **Save**.

## Classic Outlook for Windows

Classic Outlook saves signatures on your computer, not in your mailbox.

1. Select **File** > **Options** > **Mail**, then **Signatures**.
2. On the **E-mail Signature** tab, select **New**, type a name and select **OK**.
3. Type and format your signature in the **Edit signature** box.
4. Under **Choose default signature**, pick your work email account, then choose your signature for **New messages** and **Replies/forwards**.
5. Select **OK**, then **OK** again.

## On your phone

The Outlook app on iPhone and Android has its own, plain-text signature. In the app, tap your picture at the top left, then the settings gear, and find **Signature**. See [Outlook on your phone](/m365-outlook-mobile/).

## A signature that works everywhere

A simple signature displays best on every device. We suggest:

- Your name and job title.
- Company name, phone number and website.
- A small logo, no wider than about 300 pixels.
- No personal data you would not share with a stranger, such as your IC number.

## Still stuck

WhatsApp our support team at [+60 16-916 3324](https://wa.me/60169163324).

## Common issues

### I made a signature in classic Outlook but it is missing in Outlook on the web.

Signatures made in classic Outlook are saved on that computer. If you use Outlook on the web or new Outlook as well, create the signature there too.

### My logo shows as an attachment instead of in the signature.

This can happen with some image formats. Insert the logo as a small PNG or JPG picture rather than copying it from a Word or web page, and keep the size modest.

### The signature did not appear in the email I already had open.

A new signature only appears on emails you start after saving it. For an email already open, insert it with Insert > Signature (new Outlook) or Message > Signature (Outlook on the web and classic Outlook).