# Keep to-do lists and notes in webmail (Tasks and Notes)

> Use Tasks and Notes in Office Niaga Mail webmail to keep to-do lists sorted by due date or priority, and colour-coded notes.
>
> Source: https://docs.officeniaga.com/tasks-notes/

Office Niaga Mail webmail has a **Tasks** page for to-do lists and a **Notes** page for quick notes, both on the top bar, to the right of **Contacts**.

## Tasks

1. [Log in to webmail](/log-in/) and click the Tasks icon (the checklist icon) on the top bar.

   *(Screenshot: Tasks, New)*

2. Click **New** to add a task and fill in the details, then save.
3. Click the sort button to order tasks by **Subject**, **Due Date**, **% Complete** or **Priority** (**Ascending** or **Descending**), or to show only **Not Started**, **In Progress**, **Completed** or **Canceled** tasks.
4. To open your tasks in Outlook on your computer, click the **Actions** button (**...**) and choose **Add To Outlook**. See [Sync your calendar with Outlook](/calendar-outlook/) for the steps that follow.
5. To show task due times in your calendar, go to **Settings** > **Calendar Settings**, turn on **Display task due times in the calendar view**, then click **Save**.

   For public holidays in the same view, see [Add public holidays or an outside calendar](/subscribe-calendar/).

   *(Screenshot: Calendar Settings, task switches)*

## Notes

1. Click the Notes icon (the page icon, right of Tasks) on the top bar.

   *(Screenshot: Notes colours)*

2. Click **New** to write a note.
3. Notes are grouped by colour in the left panel: **White**, **Yellow**, **Pink**, **Green** or **Blue**. Click the eye icon beside a colour to show or hide it.
4. Click the sort button to order notes by **Date Modified**, **Color** or **Subject**.
5. Click **Actions** (**...**) and choose **Export to CSV** to back up your notes, or **Import** to add notes from a file.

The **Used** counter at the bottom left shows how much space your mailbox is using, including [File Storage](/file-storage/). For a breakdown, see [See what is using your mailbox space](/storage-usage-reports/).

## Still stuck

WhatsApp our support team at [+60 16-916 3324](https://wa.me/60169163324).

## Common issues

### Can I see my task due dates in the calendar?

Yes. Go to Settings > Calendar Settings and turn on Display task due times in the calendar view, then click Save. You can also turn on Hide completed tasks.

### How do I get my tasks into Outlook on my computer?

In Tasks, click the three-dot Actions button and choose Add To Outlook. It works the same way as adding your calendar, described in Sync your calendar with Outlook (/calendar-outlook/).

### Can I back up my notes?

Yes. In Notes, click the three-dot Actions button and choose Export to CSV. Use Import on the same menu to bring notes back in.