# Share your webmail calendar with a colleague

> Let colleagues see or manage your Office Niaga Mail calendar, and add a calendar someone has shared with you to your own webmail.
>
> Source: https://docs.officeniaga.com/webmail-calendar-share/

Sharing lets a colleague see your calendar, for example so an assistant can manage your meetings. There are two steps: you share it, then your colleague attaches it.

## Step 1: Share your calendar

Done by the calendar **owner**.

1. [Log in to webmail](/log-in/) and click the **Calendar** icon on the top bar. In the left pane, click the name of the calendar you want to share, for example **Calendar**.

   *(Screenshot: Calendar name in the left pane)*

2. The calendar's window opens. Click the **Sharing** tab.

   *(Screenshot: Sharing tab)*

3. Under **Users**, start typing your colleague's name in **User** and pick them from the list. Beside it, choose what they can do:

   - **Availability** shows only when you are busy or free.
   - **Read-Only** shows your appointments, but they cannot change them.
   - **Full** lets them add, change and delete appointments.
   - **None** gives no access. Use it to leave out one person when you share with a group.

   *(Screenshot: Access levels: None, Availability, Read-Only, Full)*

4. To share with a whole team at once, choose a group under **User Groups** instead. Click **Save**.

   *(Screenshot: User, access level and Save)*

Your colleague gets a notification that you have shared a calendar with them. To stop sharing, open the **Sharing** tab again, change their access to **None** and click **Save**.

## Step 2: Add a shared calendar to your webmail

Done by the **colleague who was given access**.

1. [Log in to webmail](/log-in/) and click the **Calendar** icon. Click the list icon at the bottom left of the calendar pane and choose **Sharing**. (You can also go to **Settings** > **Sharing**.)

   *(Screenshot: Sharing in the calendar folder menu)*

2. Click the **Shared With Me** box at the top. Tick the calendar and click **Attach**.

   *(Screenshot: Shared calendar ticked, and the Attach button)*

3. Go back to **Calendar**. The shared calendar is listed in the left pane with its own colour and eye icon. Click the eye icon to show or hide it next to your own, as in [Calendar views, colours & extra calendars in webmail](/webmail-calendar-views/).

To remove it later, tick it in **Shared With Me** and click **Detach**. The owner's calendar is not affected.

## Share with someone outside the company

People outside your domain cannot be added under **Users**, but you can give them a read-only link.

1. Click the calendar's name in the left pane. The **Details** tab opens.
2. Turn on **Allow others to subscribe to this calendar**. A **Webcal Shareable Link** appears. Click **Save**.

   *(Screenshot: Allow others to subscribe to this calendar)*

3. Copy the link with the copy icon beside it and send it to them. They add it to their own calendar app, for example as described in [Add public holidays or an outside calendar](/subscribe-calendar/).

Anyone with the link can see your appointments, so only send it to people you trust. Turn the switch off to stop the link working.

## Still stuck

WhatsApp our support team at [+60 16-916 3324](https://wa.me/60169163324).

## Common issues

### My colleague shared a calendar but I cannot see it.

Shared calendars do not appear on their own. Go to Settings > Sharing > Shared With Me, tick the calendar and click Attach.

### Can I share my calendar with someone outside the company?

Sharing is for users on your Office Niaga Mail domain. For someone outside, turn on Allow others to subscribe to this calendar on the Details tab and send them the link it gives. They can view it in their own calendar app but cannot change it.

### What does a colleague with Availability access see?

Only when you are busy or free, without the subject, place or notes of your appointments.